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Comptabilité European intégrée — PCG, FEC, Factur-X, SEPA, WMS & TMS
Chart of accounts, VAT, tax audit file, Factur-X and UBL e-invoices, SEPA, mandates, AI OCR supplier invoices, WMS stock valuation, TMS carrier invoices, professional diesel duty. Prête pour la réforme facture électronique B2B au 1er septembre 2026.
cybelia_accounting_playbookPlan comptable général installé. Comptes auxiliaires automatiques par tiers.
Export conforme arrêté 29/07/2013. Prêt pour contrôle fiscal informatisé.
PDF → fournisseur, lignes, TVA extraits par IA Cybelia Cloud souveraine ou Claude.
Real-time stock valuation, factures transporteurs OCR, TICPE gazole pro.
Virements, prélèvements, mandats RUM, import relevés, lettrage auto.
Eighteen modules to cover modern EU accounting
Activées en bloc via le méta-module cybelia_accounting_playbook. Chart of accounts, VAT, audit file, SEPA, Factur-X, OCR, WMS stock valuation, TMS carrier invoices — fast technical installation, configuration and accounting migration supported over a few weeks.
Playbook compta
cybelia_accounting_playbook
Meta-module that installs the full pack and configures chart of accounts, VAT, default journals.
FEC DGFiP
cybelia_accounting_fec
Accounting Entries File export compliant with national decree. Normalised text format for electronic tax audit.
Factur-X
cybelia_accounting_facturx
Génération PDF/A-3 avec XML CII embarqué. Format hybride accepté par les PDP.
UBL 2.1
cybelia_accounting_ubl
Format européen interopérable PEPPOL BIS Billing 3.
Import Factur-X
cybelia_accounting_import_facturx
Automatic import of supplier Factur-X invoices received by email.
OCR IA Cybelia Cloud
cybelia_ocr
Drag-drop d'un PDF → fournisseur, lignes, totaux extraits par l'IA. Validation 1 clic.
Ordres de paiement
cybelia_accounting_payment_order
SEPA, chèques, virements. Workflow d'approbation, signatures.
SEPA SCT
cybelia_accounting_sct
Virements ISO 20022 pain.001 — fichier prêt pour télétransmission banque.
SEPA SDD
cybelia_accounting_sdd
Prélèvements pain.008 + gestion des mandats RUM.
Mandats SEPA
cybelia_accounting_mandate
RUM uniques, signature électronique optionnelle, archivage à valeur probante.
Import CAMT.053
cybelia_accounting_camt
Import relevés bancaires ISO 20022. Lettrage automatique multi-critères.
Lettrage en masse
cybelia_accounting_reconcile
Lettrage automatique : montant + référence, montant + tiers + date, n° pièce.
TVA European
cybelia_accounting_tva_fr
Régime réel normal mensuel/trimestriel, simplifié, franchise. CA3/CA12 préparée avec contrôles.
Reporting
cybelia_accounting_reporting
Bilan, compte de résultat, balance, grand livre, balance âgée. Trésorerie prévisionnelle.
DEB / DES
cybelia_accounting_intracom
Déclaration d'Échanges de Biens / Services intracommunautaires — génération CSV.
Valorisation stock WMS
cybelia_accounting_stock_valuation
CMUP, FIFO, coût standard. Écritures de variation de stock temps réel (comptes 603x). Provisions de dépréciation.
Factures transporteurs TMS
cybelia_accounting_freight
OCR factures transporteurs (Chronopost, DHL, UPS, TNT, GLS, DPD, Geodis), refacturation au client, ventilation analytique par tournée.
TICPE gazole pro
cybelia_accounting_ticpe
Automatic calculation of the professional diesel duty refund 80 %. Half-yearly file preparation.
Comptabilité 3PL
cybelia_accounting_3pl
Usage-based billing per client (lines picked, m³ stored, shipments). Accounting ring-fencing per principal.
Cybelia Cloud AI serving accounting — three concrete use cases
OCR automates supplier and carrier invoice entry, Cybele answers your accounting questions 24/7, and the AI Accountant handles repetitive tasks — sovereign Cybelia Cloud AI or Claude (Anthropic) as an option for maximum power.
Invoice OCR — suppliers & carriers
Drop a PDF. The AI identifies the issuer, extracts the lines (reference, quantity, price), the number, the date, VAT and totals. The invoice is created in accounting — you validate in one click. Same processing for carrier invoices (with allocation by route).
- IA Cybelia Cloud souveraine — incluse, hébergée EU, RGPD natif
- Claude (Anthropic) en option — factures atypiques ou complexes
- Mode hybride IA + règles d'extraction pour fournisseurs récurrents
- Automatic product matching (reference, barcode)
- Précision mesurée en production : écart moyen ~0,5 %
Cybele — 24/7 accounting assistant
Cybele answers everyday accounting questions based on your data: unpaid invoices, payment delays, customer balances, monthly output VAT, margin per project, transport costs per vehicle. No data leakage to the outside.
- Interne : réponses sur vos données comptables (RAG)
- Données restent dans votre instance — RGPD natif
- IA Cybelia Cloud souveraine ou Claude en option
- Voix intégrée (micro + synthèse vocale fr-FR)
- Historique des questions auditable
AI Accountant — Repetitive tasks automated
An AI agent configured for accounting executes complex instructions: process a batch of supplier invoices, perform bank reconciliations, generate a cash report, prepare the VAT return or build the diesel-duty refund file — before human accounting validation.
- Consigne en langage naturel → exécution autonome
- Agit sous un compte utilisateur dédié, droits maîtrisés
- Toutes les actions historisées et auditables
- Mémoire d'apprentissage — s'améliore à chaque tâche
- Validation humaine requise sur les écritures sensibles
General & analytical chart of accounts
The complete chart of accounts is delivered pre-installed. Automatic auxiliary accounts per partner, multi-axis analytical segmentation for management control.
General chart of accounts
Complete European chart of accounts up to date, classes 1 to 8, compliant with national regulations. Automatically adapted to the company's regime.
- Comptes auxiliaires automatiques par tiersEach customer and supplier has an auxiliary account generated automatically (receivables / payables sub-accounts). No manual entry of third-party chart of accounts — the partner record creates the associated account.
- Sectorisation analytique multi-axeEach entry can carry several axes simultaneously: cost centre, profit centre, project, department, customer case. Management control tracks profitability from every angle without Excel cross-reference tables.E.g. supplier invoice allocated 60 % to site A and 40 % to the "Workshop" cost centre.
- Comptes adaptés au régime fiscalDepending on the regime (real, simplified, agricultural, micro), the displayed chart of accounts is filtered to show only relevant accounts. Avoids posting errors through confusion.
- Comptes spéciaux préconfigurésOutput and input VAT accounts per rate (21 %, 10 %, 4 %), intra-EU reverse-charge accounts, settlement-difference accounts, rounding accounts — everything is in place from installation.
Accounting journals
Journaux préconfigurés (ventes, achats, banque, OD, caisse) avec contre-parties par défaut et règles de numérotation séquentielle inaltérable.
- Numérotation séquentielle inaltérableEach journal has its own sequence, continuous and gap-free. No way to modify a validated entry — only a credit note or reversal allows correction. Protection in case of tax audit (anti-fraud VAT law).
- Contre-parties par défautEach journal has its automatic counterpart: bank journal on bank account, purchase journal on supplier account, sales journal on customer account. Faster entry, fewer errors.
- Journaux dédiés multi-établissementsYou can create a set of journals per establishment, company or activity. Entries stay isolated while feeding consolidated reporting.
- Verrouillage par exerciceOnce a fiscal year is closed, entries are locked. No more entry possible — even by mistake. Protection of historical integrity.
VAT — schemes, returns, reverse charge
Régime réel normal mensuel/trimestriel, simplifié, franchise en base. CA3 et CA12 préparées avec contrôles de cohérence. Auto-liquidation intracom et hors UE.
EU VAT schemes
All European regimes are supported with their own logic: applicable rates, exemptions, declarations, periodicity.
- Régime réel normal — CA3 mensuelle ou trimestrielleThe VAT return is prepared automatically with all amounts allocated line by line. You check before submission to the tax authority. Consistency checks (output VAT vs input VAT) built in.
- Régime simplifié — CA12 + acomptesHalf-yearly instalments automatically calculated from VAT paid the previous year. Annual return prepared with adjustment.
- Franchise en base — pas de TVA collectéeFor self-employed or small structures below threshold, VAT is neither charged nor deductible. Invoices automatically carry the appropriate exemption mention.
- TVA sur encaissement vs sur débitsConfigurable globally or per client. For cash-basis VAT, collection is deferred until actual payment — chargeable on the day the client pays.
Reverse charge & intra-EU
Based on the client/supplier status and their intra-EU VAT number, the system automatically applies the right fiscal position.
- Auto-liquidation intracommunautaireIntra-EU purchase from an EU supplier with a valid VAT number: no VAT paid to the supplier, you reverse-charge on the EU side (intra-EU VAT due + deductible VAT accounts). Automatic entries.
- Vérification du n° de TVA intracom (VIES)When entering an intra-EU VAT number, the system checks its validity against the European VIES database. You avoid issuing a VAT-free invoice to a client whose number is not valid.
- Exonération export hors UEFor sales outside the EU (with export proof), the invoice is issued without VAT with the appropriate legal mention. Export proof can be attached to the invoice as justification.
- Autoliquidation BTP (article 283 CGI)For construction work between VAT-registered businesses, reverse charge applies per construction sector rules. Specific "Reverse charge" mention on invoices issued to the principal.
Returns & intra-EU declarations
Preparation of tax returns and intra-EU exchanges — official formats and exports for the tax e-service.
- Plan de taxes interactifInteractive report showing for each tax account the debit, credit and balance amounts for the period. Collapsible by group (output VAT, input VAT, 20 %, 10 %…). You check before submission.
- Export CA3 pour TeleTVAThe data needed for the VAT return is available in exportable form, compatible with submission via the tax e-service. No re-entry on the tax portal.
- DEB & DES intracomAutomatic generation of intra-EU Goods and Services Exchange Declarations. CSV format importable in the customs portal.
- Liasse fiscale (BIC, BNC, BA)Structured data exportable for the annual tax return in EDI format, to be transmitted by your accountant.
Customer invoices — issuance, Factur-X, UBL, public portal
PDF, PDF/A-3, Factur-X, UBL 2.1. Numérotation séquentielle inaltérable. Mentions légales, IBAN, escompte. Envoi tracé avec accusé de réception et ouverture.
Electronic formats
All formats required for European B2B and B2G invoicing are generated natively.
- Factur-X (PDF/A-3 + XML CII embarqué)Hybrid format adopted by the EU: a visual PDF for humans, a structured embedded XML for machines. Compliant with MINIMUM, BASIC, EN16931 and EXTENDED profiles. Accepted by certified platforms.
- UBL 2.1 PEPPOL BIS Billing 3European pure XML format, interoperable via the PEPPOL network. Used for public procurement and international B2B exchanges.
- Chorus Pro — marchés publicsFor invoices to European public administrations, automated submission via the public e-invoicing portal. Billing frameworks supported.
- PDF classique avec mentions légalesStandard PDF generation for customers who don't (yet) want an electronic format. All mandatory mentions (registration, VAT, T&Cs, discount, terms) are pre-configured.
Numbering & compliance
Invoice numbering complies with European accounting rules and anti-fraud VAT law — continuous, immutable sequence.
- Numérotation séquentielle inaltérableEach invoice carries a unique number from a continuous sequence (INV-2026-00001, INV-2026-00002…). No gap possible. A validated invoice can no longer be modified — only a credit note can correct it.
- Mentions légales automatiquesCompany ID, trade register, intra-EU VAT, share capital, payment terms, late-payment interest rate, statutory 40 € recovery fee — all mandatory mentions appear automatically (commercial code).
- Escompte et indemnité de retardEarly-payment discount terms displayed. Mention of the statutory recovery fee for late payment.
- IBAN par société sur la factureIf you have several companies or several bank accounts, the IBAN shown on each invoice matches the chosen receipt journal. No risk of incorrect bank mention.
Sending & tracking
Sending by email, client portal, EDI or certified platform — tracking of acknowledgments and opens.
- Méthode de transmission par clientEach client has a preferred receiving method on file: email, client portal, paper mail, EDI or certified platform. On send, the right channel is used automatically.
- Tracking des ouvertures & ARFor email sends, you see in real time whether the client has opened the message (and how many times). For tracked sends, the acknowledgment is logged.
- Acomptes & situations intermédiairesFor a large contract, you invoice in several stages: deposit on order, interim milestone, balance. Each deposit is automatically deducted from the final invoice.
- Avoirs liés à la facture d'origineA credit note is always linked to the invoice it corrects. The link is kept for audit. The remaining balance is recalculated automatically.
Supplier invoices & AI OCR
Reduce entry of received invoices. The system automatically extracts data from PDFs — structured (Factur-X) or not (scanned paper).
Automatic Factur-X / UBL import
For invoices received in electronic format, data is read directly from the embedded XML — zero entry.
- Factur-X reçu par mailA dedicated mailbox receives supplier invoices. The system automatically detects Factur-X, extracts data from the embedded XML and creates the draft invoice in Cybelia Cloud — ready for validation.
- UBL 2.1 via PEPPOLUBL invoices received via the PEPPOL network (notably from the EU) are also integrated automatically. Supplier registration number or VAT number enable auto-creation of the partner if needed.
- Réconciliation avec le bon de commandeIf the invoice cites an order reference, the system automatically reconciles invoice lines with order lines. Quantity or price differences are flagged.
- Validation humaine avant comptabilisationEven when imported automatically, invoices are never posted without human validation. A simple workflow allows approval or marking as in dispute.
OCR IA pour factures non structurées
For "image" PDFs, scanned paper invoices or proprietary formats, the AI extracts the data.
- IA Cybelia Cloud souveraineSovereign model hosted in the EU, GDPR-compliant. Extracts supplier (with registration ID), lines (reference, quantity, unit price), VAT per rate, net/gross totals. No data sent to third-party AIs.
- Claude (Anthropic) en optionFor particularly complex invoices (nested tables, exotic layouts), a switch to Claude is possible — configurable case by case.
- Mode hybride IA + règles d'extractionFor recurring suppliers, specific extraction rules improve reliability. The AI handles variations, rules handle stable cases.
- Matching produit catalogueExtracted lines are matched with your internal catalogue by reference, barcode or similarity. You immediately see which items are recognised and which require creation.
- Accuracy & gap trackingThe average gap measured in production is about 0.5 % between extracted and actual amounts. Every gap is flagged for human verification before validation.
Payments & SEPA — SCT, SDD, CAMT.053, matching
Prepare your SEPA transfer and direct-debit files, manage mandates, import bank statements and reconcile automatically.
SEPA credit transfers (SCT)
Standard ISO 20022 pain.001 — compatible avec tous les établissements bancaires European.
- Génération de fichier SEPA SCT (pain.001)Select the supplier invoices to pay. The system generates a SEPA pain.001 XML file ready for transmission. You import it into your online banking.
- Workflow d'approbation multi-niveauxDepending on amount or payment type, several validation levels can be required before file generation. Full trace of approvals.
- Suivi du statut bancaireOn CAMT.053 import, transfer status is reconciled automatically (executed, rejected). Rejections are flagged for handling (closed account, incorrect IBAN…).
SEPA direct debits (SDD)
ISO 20022 pain.008 standard — with unique mandate UMR management and legal-evidence archiving.
- Mandats SEPA SDD avec RUMEach mandate carries a Unique Mandate Reference (UMR) generated automatically. Stored with IBAN, BIC, signature date and sequence (FIRST, RCUR, FNAL, OOFF).
- Signature électronique optionnelleThe mandate can be signed electronically by the client (from their portal or by email link). The timestamped signature is archived as legal evidence.
- Génération pain.008 par échéanceAt each due date, the consolidated direct-debit file is generated for all active mandates. Respect of notification deadlines (R-day) and bank presentation windows.
- Gestion des rejets & impayésOn a bank rejection (R-Transactions), the receivable becomes open again automatically. Depending on the rejection code, the mandate can be suspended or marked for review.
Bank import & matching
Import CAMT.053, OFX, QIF, CSV. Multi-criteria automatic reconciliation with rule learning.
- Import CAMT.053 (ISO 20022)European standard format for bank statements. All transactions are imported with their reference codes, facilitating automatic reconciliation.
- Synchronisation directe QontoDirect API connection with fintech banks: transactions appear in the reconciliation interface without manual import. Automatic daily update.
- Lettrage automatique multi-critèresMatching: amount + reference, amount + partner + nearby date, document number, mention in bank label. Proposals are presented for one-click validation.
- Règles de lettrage apprenantesYou create custom rules: "label containing 'RENT' + amount €1 200 → post to rent account". These rules apply automatically to subsequent imports.
- Remises de chèquesCheque deposit management (slip, deposit journal, awaiting collection). "Collection in progress" status until bank confirmation.
Reporting & financial steering
Bilan, compte de résultat, balance, grand livre, balance âgée, journaux, trésorerie prévisionnelle, reporting analytique multi-axe — tout est natif.
Regulatory accounting statements
Bilan, compte de résultat, annexes — formats préconfigurés et adaptés au régime fiscal.
- Bilan & compte de résultatFinancial statements generated on the fly at any date. Native year-over-year comparison. Detailed or summary presentation as needed (internal, bank, accountant).
- Balance & grand livreBalance générale, balance auxiliaire, grand livre avec filtres par compte, période, journal, axe analytique. Export PDF, Excel, FEC.
- Balance âgée clients & fournisseursView by ageing bracket (0-30 d, 31-60 d, 61-90 d, +90 d). Clicking an amount opens the list of relevant invoices. Essential collections tool.
- Export FEC en un clicThe accounting entries audit file is exportable in one click. Normalised text format, ready for electronic tax audit or transmission to the accountant.
Cash & steering
Position de trésorerie en temps réel, prévisionnelle à 30/60/90 jours, scénarios.
- Position de trésorerie temps réelActual balance + expected receipts - planned disbursements, based on unpaid invoices. Instant update on each entry.
- Prévisionnel 30 / 60 / 90 joursVisualisation graphique de la trajectoire de trésorerie. Identification des creux potentiels avant qu'ils ne deviennent critiques.
- Scénarios & simulationsSimulate the impact of a new expense, a customer payment delay, an investment. Compare several scenarios without modifying real data.
- Reporting analytique multi-axeMarges par projet, par centre de coût, par client, par produit, par période. Croisements dynamiques sans export Excel.
Accounting that talks to warehouses and vehicles
Cybelia Cloud étend la compta European aux flux logistiques et de transport : valorisation stock temps réel côté WMS, factures transporteurs OCR + TICPE gazole pro + ventilation analytique côté TMS. Une seule base de données, zéro export/import entre modules.
WMS accounting — Stocks valued in real time
Each WMS movement (in, out, transfer, inventory) automatically generates accounting entries. Weighted-average, FIFO or standard-cost valuation.
Real-time stock valuation
CMUP, FIFO, coût standard — choix par catégorie de produit. Écritures de variation de stock automatiques (comptes 603x).
- Méthode CMUP (Coût Moyen Unitaire Pondéré)On each inflow, the weighted average cost is recalculated: (existing stock × old WAC + new inflow × purchase price) / total quantity. Outflows are valued at current WAC. Tax-recognised method.Ex : 100 unités à 10 € puis entrée de 50 unités à 12 € → CMUP = (100×10 + 50×12) / 150 = 10,67 €.
- Méthode FIFO (Premier Entré, Premier Sorti)Outflows are valued at the price of the oldest batches in stock. Relevant for perishable products or those with high tariff turnover. Compatible with batch traceability.
- Coût standard avec écart d'inventaireStock valued at a fixed standard cost over a period. Differences between actual cost and standard cost are posted to a variance account for purchase performance analysis.
- Écritures de variation de stock automatiquesEach movement generates its entry: inflow → debit stock accounts, outflow → debit cost-of-goods, internal transfer → internal entry with no P&L impact. The stock ledger is always consistent with the WMS.Ex : sortie de 10 unités à 10,67 € → débit 6037 "Variation de stocks de marchandises" 106,70 € / crédit 37 "Stocks" 106,70 €.
Accounting & physical inventories
Inventaires cycliques ou périodiques valorisés instantanément. Écarts physiques/comptables ventilés sur les comptes appropriés.
- Inventaire valorisé instantanémentAt inventory closure, the system compares physical vs accounting quantity and calculates the valued discrepancy. An adjustment entry is proposed for accounting validation.
- Comptes d'écart d'inventaireNegative differences (missing) are posted to the appropriate expense account based on nature. Positive differences (surplus) to the income account. Accounts are configurable.
- Provision pour dépréciation de stockFor stock at risk of obsolescence or expiry, you configure automatic depreciation rules (by age, by turnover rate). Provisions are calculated and posted at period end.
- Inventaire permanent vs intermittentChoice per company between perpetual inventory (stock update on each movement) or periodic inventory (update at period end). Compatible with the accountant's constraints.
Multi-warehouse & analytical split
Several warehouses, companies, activities — each stock movement carries the relevant analytical axes.
- Stocks par entrepôt avec compte distinctEach warehouse can have its own stock account for differentiated steering. Inter-warehouse transfers are accounting-neutral.
- Automatic analytical allocation of issuesEach stock issue to a project, site or customer is automatically allocated to the relevant analytical axis. Per-project profitability includes the real value of consumed materials.
- Réservations & engagementsWhen products are reserved for a customer order but not yet shipped, the system can post an off-balance-sheet commitment. Visibility on truly available vs reserved stock.
- Transferts inter-sociétésFor multi-company groups, transfers between entities automatically generate inter-company invoices and ring-fencing entries. Automatic reconciliation at period end.
3PL accounting — usage-based billing
For third-party logistics providers, re-invoicing of services to the principal with stock ring-fencing per client.
- Stocks cantonnés par mandantThe 3PL stores goods on behalf of several principals. Each stock remains legally the property of the principal — the 3PL has no purchase or sale entries on these stocks, only services.
- Facturation à l'usageLines picked, lines shipped, m³ or pallets stored per day, receipts, returns — each service is priced and invoiced monthly. Automatic generation of the detailed invoice.
- Reporting comptable par mandantRevenue generated by each principal, gross margin, activity volumes. The principal portal gives access to invoices and "informative" valued stocks (not booked at the 3PL).
- SLA & pénalités contractuellesService-level commitments (on-time delivery rate, picking error rate) are tracked. In case of breach, contractual penalties are automatically posted to the principal's account.
TMS accounting — Transport, fuels, specific taxes
Factures transporteurs reconnues par OCR, refacturation client, TICPE gazole pro, TSVR véhicules — la compta dédiée transport.
Carrier invoices (inbound & outbound freight)
AI OCR of carrier invoices (major carriers) with allocation by route, vehicle or recipient client.
- OCR factures transporteurs spécialiséThe AI recognises specific formats of major carriers: route number, shipment references, weight, volume, surcharges (fuel, mileage, weekend). Line-by-line extraction.E.g. carrier invoice with 312 shipments extracted in a few minutes, automatically allocated per recipient client.
- Refacturation transport au clientTransport costs can be re-invoiced to the end customer, at real cost, with margin, or as flat rate. The customer invoice automatically shows re-invoiced shipping on a dedicated line.
- Ventilation analytique par tournée / véhiculeEach transport cost is allocated to the relevant analytical axis: route, vehicle, driver, recipient customer, product type. You measure transport cost per activity segment.
- Suppléments carburant indexésCarriers apply variable fuel surcharges. The system records the history of applied indices for audit and possible dispute.
Professional diesel duty refund
For road carriers, automatic calculation of professional diesel duty refund (up to 80 % of consumed volume, within the cap).
- Suivi consommation gazole par véhiculeEach diesel supply (fuel-card invoices, private stations) is linked to the relevant vehicle. The cumulative volume per period and per vehicle is calculated automatically.
- Automatic diesel-duty refund calculationBased on the applicable diesel duty rate (quarterly reviewed) and the differential against the refundable rate, the tax credit amount is calculated. Capped at 80 % of volume for eligible vehicles > 7.5 tonnes.
- Half-yearly file built automaticallyThe half-yearly diesel-duty refund request file is built: per-vehicle consumption tables, purchase receipts, registration certificate. Ready to file on the customs portal.
- Comptabilisation de la créance fiscaleThe diesel-duty receivable is booked to the State other-accounts ledger as consumptions accrue. Upon receipt of the refund, the settlement entry is automatic.
Vehicle-specific taxes
Taxe Spéciale Véhicules Routiers (anciennement Taxe à l'essieu), redevance domaniale, taxes locales — provisionnées et comptabilisées par véhicule.
- TSVR (Article 1010 du CGI)For road freight vehicles > 12 tonnes, automatic calculation of the half-yearly axle tax based on GVW and number of axles. Accounting provisioning and preparation of the declaration file.
- Vehicle asset trackingEach vehicle is tracked as a fixed asset: straight-line or declining-balance depreciation, configurable lifetime, residual value. Automatic calculation of depreciation and gains/losses on resale.
- Charges véhicules ventiléesFuel, maintenance, tolls, insurance, leasing — all vehicle costs are allocated to the analytical axis of the relevant vehicle. Full cost per km calculated continuously.
- Frais kilométriques conducteursFor personal vehicles used for business, automatic calculation of mileage allowances per the current tax scale. Integration with expenses and payroll.
Margins & transport profitability
Margin per route, vehicle, transport client — dedicated dashboard for operations managers.
- Coût complet par tournéeFor each route: fuel consumed, driver time, tolls, vehicle depreciation, payroll costs — aggregated automatically from accounting. Compared to revenue generated to measure margin.
- Tableau de bord par véhiculeRevenue generated, allocated costs, gross margin, kilometres driven, utilisation rate, cost per km. An underperforming vehicle is identified quickly.
- Marge par client transportFor own-account or for-hire carriers, margin per client. Identification of clients whose margin degrades over time.
- Refacturation interne (transport pour compte propre)If transport is internal (deliveries by your own fleet to your customers), internal re-invoicing between the transport entity and the sales entity. Enables margin measurement on both sides.
Mandatory B2B e-invoicing — official timeline
Finance act 2024. Cybelia Cloud is ready for the reception and issuance of Factur-X / UBL invoices compliant with certified platforms.
1er sept. 2026 — réception obligatoire
All companies (regardless of size) must be able to recevoir of e-invoices via a certified platform. Issuance becomes mandatory for the grandes entreprises et ETI.
1er sept. 2027 — émission SME
L'émission devient obligatoire pour les SME et microentreprises. Toutes les factures B2B EU passent par une Plateforme de Dématérialisation Partenaire (PDP).
EU accounting regulatory matrix — 13 frameworks covered
Accounting, tax, e-invoicing, archiving, transport, energy — everything is natively integrated with Cybelia Cloud.
| Référentiel | Obligation | Module Cybelia Cloud |
|---|---|---|
| FEC — Arrêté 29/07/2013 | Format normalisé pour contrôle fiscal informatisé. | cybelia_accounting_fec |
| Réforme PDP 2026 | Émission/réception facture électronique via Plateforme de Dématérialisation Partenaire. | Factur-X + UBL natifs — connecteurs PDP en cours. |
| Factur-X / ZUGFeRD | PDF/A-3 avec XML CII embarqué — format hybride. | cybelia_accounting_facturx |
| UBL 2.1 PEPPOL | Format européen interopérable PEPPOL BIS Billing 3. | cybelia_accounting_ubl |
| SEPA SCT / SDD | Standard ISO 20022 pain.001 / pain.008. | cybelia_accounting_sct + cybelia_accounting_sdd |
| NF Z42-013 / NF 461 | Archivage à valeur probante — intégrité, datation, traçabilité. | Coffre numérique souverain Cybelia Cloud. |
| NF525 — Loi anti-fraude TVA | Logiciels de caisse et de comptabilité — inaltérabilité, sécurisation, conservation, archivage. | Numérotation séquentielle inaltérable + journal sécurisé. |
| Code commerce L. 441-10 | Délais de paiement légaux, mentions facture obligatoires, indemnité forfaitaire 40 €. | Templates conformes par défaut. |
| DEB / DES intracom | Déclaration d'Échanges de Biens / Services intracommunautaires. | Génération CSV à partir des écritures intracom. |
| BIC / BNC / BA — liasse fiscale | Régimes fiscaux entreprises — déclaration annuelle. | Données structurées exportables (TeleTVA, EDI-TDFC). |
| TICPE — Code des douanes | Refund of the professional diesel duty (up to 80 % of eligible volume). | cybelia_accounting_ticpe — dossier semestriel automatisé. |
| TSVR — Article 1010 CGI | Taxe Spéciale Véhicules Routiers pour véhicules de transport > 12 t. | Provisionnement automatique + déclaration semestrielle. |
| CMR — Convention transport international | Lettre de voiture pour transport routier international de marchandises. | Génération CMR depuis le module TMS. |
Five profiles, one database
Each profile accesses the same data, with views and rights adapted to their role. No copies, no desync.
Accountant / chief accountant
Saisie, lettrage, déclarations TVA, FEC. Validation OCR, rapprochement bancaire.
CFO
Reporting, trésorerie prévisionnelle, marges par activité, scénarios financiers.
External accountant
Direct database access + audit-file export, easy dialogue with the client. Always up-to-date data.
Management controller
Analytique multi-axe, marges par projet, centre, tournée, véhicule, mandant 3PL.
TMS operations manager
Full cost per route and vehicle, diesel-duty file, fuel consumption tracking.
Classic accounting software, generic ERP or Cybelia Cloud — which model to choose?
Three ways to organise the accounting of a European SME that manages stock and/or transport — three very different realities.
| Logiciels compta + WMS + TMS séparés | vs | ERP générique + intégrateur | vs | Cybelia Cloud — compta + WMS + TMS |
|---|---|---|---|---|
| ✗Plusieurs logiciels (Sage compta, WMS dédié, TMS dédié) qui communiquent par export CSV — double saisie permanente | ~Plateforme unifiée mais customisation WMS/TMS à votre charge — budget imprévisible | ✓Une seule base — compta + WMS + TMS. Données partagées en temps réel, zéro export/import. | ||
| ✗PCG, TVA, FEC à reconfigurer dans chaque logiciel | ~EU setup at your expense — several weeks to months of service | ✓All preconfigured: chart of accounts, VAT, SEPA, Factur-X, audit file, intra-EU declarations, diesel duty, axle tax | ||
| ✗Stock valuation in WMS, entries in accounting — tedious manual reconciliation | ~Valorisation possible mais ventilation analytique à paramétrer par l'intégrateur | ✓Real-time stock valuation (CMUP, FIFO), écritures auto, ventilation analytique native | ||
| ✗Carrier invoices entered manually, client re-invoicing often forgotten or late | ~OCR parfois disponible en option, sans ventilation par tournée | ✓OCR factures transporteurs natif + refacturation client + ventilation par tournée/véhicule/client | ||
| ✗TICPE gazole pro géré sur Excel ou ignoré faute de suivi consommation | ~Requires specific development to track vehicle by vehicle | ✓Dossier TICPE semestriel automatisé — créance fiscale comptabilisée au fil de l'eau | ||
| ✗Réforme 2026 : achat d'un logiciel PDP supplémentaire en plus du logiciel compta | ~Compatibilité Factur-X à valider et adapter selon la version | ✓Factur-X et UBL natifs — raccordement PDP inclus avant l'échéance | ||
| ✗Hébergement et conformité RGPD souvent étrangers ou opaques | ~Hébergement variable selon l'éditeur — souvent hors EU | ✓Sovereign EU hosting, native GDPR compliance, data that stays within EU borders | ||
| ✗Supplier invoice OCR: paid option or non-existent in classic software | ~OCR disponible mais sans IA contextuelle ni apprentissage | ✓OCR IA inclus — IA Cybelia Cloud souveraine + Claude (Anthropic) en option + règles hybrides |
FAQs
Les questions des comptables, CFO, experts-comptables et exploitants — avec réponses directes.
À partir du 1er septembre 2026, toutes les entreprises Europeans doivent pouvoir recevoir of e-invoices via a certified platform. Issuance becomes mandatory for large and mid-sized companies on this date, and for the SME et microentreprises au 1er septembre 2027. Cybelia Cloud already generates Factur-X invoices (PDF/A-3 + XML CII) and UBL 2.1 compliant with the profiles accepted by certified platforms. Connection to a dematerialisation platform will be available before the deadline, with no disruption for your clients.
Vous déposez un PDF de facture fournisseur (par mail, drag-drop ou import en lot). L'IA Cybelia Cloud souveraine (or Claude as an option for complex cases) extracts the supplier, the lines (reference, quantity, unit price, discount), the number, the date and the net/gross totals. For recurring suppliers (Kramp, energy providers, fuel cards…), hybrid extraction rules further improve reliability. The accuracy measured in production is around 0,5 % d'écart moyen. You validate in one click and the invoice is created with correct accounting allocations.
Une seule base de données, donc aucune réconciliation entre modules. Côté WMS : every stock movement (in, out, transfer, inventory) is valued in real time (weighted average, FIFO or standard cost) and generates accounting entries automatically. Issues are analytically allocated to the project, site or customer concerned. On the TMS : carrier invoices are OCR-recognised (Royal Mail, DHL, UPS, TNT, GLS, DPD, major carriers), costs are allocated by route or vehicle, the professional diesel duty is calculated and accrued for half-yearly refund.
Oui. Cybelia Cloud exporte le FEC conforme à l'arrêté du 29/07/2013 in one click, ready for an electronic tax audit. Normalised text format, all mandatory columns, immutable sequence. Your accountant can also import this audit file into their review software for their own checks.
For eligible road carriers (vehicles > 7.5 tonnes), Cybelia Cloud tracks diesel consumption per vehicle, automatically calculates the remboursement TICPE per the applicable rate and the differential against the refundable rate, capped at 80 % du volume éligible. The half-yearly refund request file is built automatically (consumption tables, purchase receipts, vehicle certificates) and ready to file on the customs portal. The receivable is posted on the fly to the corresponding account.
Vous choisissez par catégorie de produit entre CMUP (Coût Moyen Unitaire Pondéré), FIFO (Premier Entré, Premier Sorti) ou coût standard with inventory variance. All methods are tax-recognised. Stock variation entries are posted automatically (issues / receipts accounts) on each movement, keeping the general ledger always consistent with the physical stock in the WMS.
Il faut distinguer l'installation technique de la mise en exploitation effective. The accounting playbook installation (chart of accounts, VAT, default journals, audit file, SEPA) is fast thanks to EU verticalisation. The mise en exploitation — accounting migration (opening balances), VAT setup per your regime, journal and analytical axis calibration, team training — then runs over quelques semaines depending on company size and activity complexity. The Cybelia Cloud team supports you with a structured plan.
Oui. Cybelia Cloud est hébergé sur des serveurs physiquement situés en EU. Your accounting and tax data don't leave the territory. Native GDPR compliance: per-user access rights, full audit trail, personal data export on demand. Automatic daily backups. Sovereign digital vault for legally-binding archiving (compliant with NF Z42-013).
Start your EU accounting on Cybelia Cloud
The accounting playbook installs the chart of accounts, configures VAT, prepares the audit file export, activates Factur-X invoicing and SEPA. WMS and TMS modules are added when you wish — without disruption, without migration.
Request a demo Parler à un expert comptaComptabilité European intégrée — PCG, FEC, Factur-X, SEPA, WMS & TMS
Chart of accounts, VAT, tax audit file, Factur-X and UBL e-invoices, SEPA, mandates, AI OCR supplier invoices, WMS stock valuation, TMS carrier invoices, professional diesel duty. Prête pour la réforme facture électronique B2B au 1er septembre 2026.
cybelia_accounting_playbookPlan comptable général installé. Comptes auxiliaires automatiques par tiers.
Export conforme arrêté 29/07/2013. Prêt pour contrôle fiscal informatisé.
PDF → fournisseur, lignes, TVA extraits par IA Cybelia Cloud souveraine ou Claude.
Real-time stock valuation, factures transporteurs OCR, TICPE gazole pro.
Virements, prélèvements, mandats RUM, import relevés, lettrage auto.
Eighteen modules to cover modern EU accounting
Activées en bloc via le méta-module cybelia_accounting_playbook. Chart of accounts, VAT, audit file, SEPA, Factur-X, OCR, WMS stock valuation, TMS carrier invoices — fast technical installation, configuration and accounting migration supported over a few weeks.
Playbook compta
cybelia_accounting_playbook
Meta-module that installs the full pack and configures chart of accounts, VAT, default journals.
FEC DGFiP
cybelia_accounting_fec
Accounting Entries File export compliant with national decree. Normalised text format for electronic tax audit.
Factur-X
cybelia_accounting_facturx
Génération PDF/A-3 avec XML CII embarqué. Format hybride accepté par les PDP.
UBL 2.1
cybelia_accounting_ubl
Format européen interopérable PEPPOL BIS Billing 3.
Import Factur-X
cybelia_accounting_import_facturx
Automatic import of supplier Factur-X invoices received by email.
OCR IA Cybelia Cloud
cybelia_ocr
Drag-drop d'un PDF → fournisseur, lignes, totaux extraits par l'IA. Validation 1 clic.
Ordres de paiement
cybelia_accounting_payment_order
SEPA, chèques, virements. Workflow d'approbation, signatures.
SEPA SCT
cybelia_accounting_sct
Virements ISO 20022 pain.001 — fichier prêt pour télétransmission banque.
SEPA SDD
cybelia_accounting_sdd
Prélèvements pain.008 + gestion des mandats RUM.
Mandats SEPA
cybelia_accounting_mandate
RUM uniques, signature électronique optionnelle, archivage à valeur probante.
Import CAMT.053
cybelia_accounting_camt
Import relevés bancaires ISO 20022. Lettrage automatique multi-critères.
Lettrage en masse
cybelia_accounting_reconcile
Lettrage automatique : montant + référence, montant + tiers + date, n° pièce.
TVA European
cybelia_accounting_tva_fr
Régime réel normal mensuel/trimestriel, simplifié, franchise. CA3/CA12 préparée avec contrôles.
Reporting
cybelia_accounting_reporting
Bilan, compte de résultat, balance, grand livre, balance âgée. Trésorerie prévisionnelle.
DEB / DES
cybelia_accounting_intracom
Déclaration d'Échanges de Biens / Services intracommunautaires — génération CSV.
Valorisation stock WMS
cybelia_accounting_stock_valuation
CMUP, FIFO, coût standard. Écritures de variation de stock temps réel (comptes 603x). Provisions de dépréciation.
Factures transporteurs TMS
cybelia_accounting_freight
OCR factures transporteurs (Chronopost, DHL, UPS, TNT, GLS, DPD, Geodis), refacturation au client, ventilation analytique par tournée.
TICPE gazole pro
cybelia_accounting_ticpe
Automatic calculation of the professional diesel duty refund 80 %. Half-yearly file preparation.
Comptabilité 3PL
cybelia_accounting_3pl
Usage-based billing per client (lines picked, m³ stored, shipments). Accounting ring-fencing per principal.
Cybelia Cloud AI serving accounting — three concrete use cases
OCR automates supplier and carrier invoice entry, Cybele answers your accounting questions 24/7, and the AI Accountant handles repetitive tasks — sovereign Cybelia Cloud AI or Claude (Anthropic) as an option for maximum power.
Invoice OCR — suppliers & carriers
Drop a PDF. The AI identifies the issuer, extracts the lines (reference, quantity, price), the number, the date, VAT and totals. The invoice is created in accounting — you validate in one click. Same processing for carrier invoices (with allocation by route).
- IA Cybelia Cloud souveraine — incluse, hébergée EU, RGPD natif
- Claude (Anthropic) en option — factures atypiques ou complexes
- Mode hybride IA + règles d'extraction pour fournisseurs récurrents
- Automatic product matching (reference, barcode)
- Précision mesurée en production : écart moyen ~0,5 %
Cybele — 24/7 accounting assistant
Cybele answers everyday accounting questions based on your data: unpaid invoices, payment delays, customer balances, monthly output VAT, margin per project, transport costs per vehicle. No data leakage to the outside.
- Interne : réponses sur vos données comptables (RAG)
- Données restent dans votre instance — RGPD natif
- IA Cybelia Cloud souveraine ou Claude en option
- Voix intégrée (micro + synthèse vocale fr-FR)
- Historique des questions auditable
AI Accountant — Repetitive tasks automated
An AI agent configured for accounting executes complex instructions: process a batch of supplier invoices, perform bank reconciliations, generate a cash report, prepare the VAT return or build the diesel-duty refund file — before human accounting validation.
- Consigne en langage naturel → exécution autonome
- Agit sous un compte utilisateur dédié, droits maîtrisés
- Toutes les actions historisées et auditables
- Mémoire d'apprentissage — s'améliore à chaque tâche
- Validation humaine requise sur les écritures sensibles
General & analytical chart of accounts
The complete chart of accounts is delivered pre-installed. Automatic auxiliary accounts per partner, multi-axis analytical segmentation for management control.
General chart of accounts
Complete European chart of accounts up to date, classes 1 to 8, compliant with national regulations. Automatically adapted to the company's regime.
- Comptes auxiliaires automatiques par tiersEach customer and supplier has an auxiliary account generated automatically (receivables / payables sub-accounts). No manual entry of third-party chart of accounts — the partner record creates the associated account.
- Sectorisation analytique multi-axeEach entry can carry several axes simultaneously: cost centre, profit centre, project, department, customer case. Management control tracks profitability from every angle without Excel cross-reference tables.E.g. supplier invoice allocated 60 % to site A and 40 % to the "Workshop" cost centre.
- Comptes adaptés au régime fiscalDepending on the regime (real, simplified, agricultural, micro), the displayed chart of accounts is filtered to show only relevant accounts. Avoids posting errors through confusion.
- Comptes spéciaux préconfigurésOutput and input VAT accounts per rate (21 %, 10 %, 4 %), intra-EU reverse-charge accounts, settlement-difference accounts, rounding accounts — everything is in place from installation.
Accounting journals
Journaux préconfigurés (ventes, achats, banque, OD, caisse) avec contre-parties par défaut et règles de numérotation séquentielle inaltérable.
- Numérotation séquentielle inaltérableEach journal has its own sequence, continuous and gap-free. No way to modify a validated entry — only a credit note or reversal allows correction. Protection in case of tax audit (anti-fraud VAT law).
- Contre-parties par défautEach journal has its automatic counterpart: bank journal on bank account, purchase journal on supplier account, sales journal on customer account. Faster entry, fewer errors.
- Journaux dédiés multi-établissementsYou can create a set of journals per establishment, company or activity. Entries stay isolated while feeding consolidated reporting.
- Verrouillage par exerciceOnce a fiscal year is closed, entries are locked. No more entry possible — even by mistake. Protection of historical integrity.
VAT — schemes, returns, reverse charge
Régime réel normal mensuel/trimestriel, simplifié, franchise en base. CA3 et CA12 préparées avec contrôles de cohérence. Auto-liquidation intracom et hors UE.
EU VAT schemes
All European regimes are supported with their own logic: applicable rates, exemptions, declarations, periodicity.
- Régime réel normal — CA3 mensuelle ou trimestrielleThe VAT return is prepared automatically with all amounts allocated line by line. You check before submission to the tax authority. Consistency checks (output VAT vs input VAT) built in.
- Régime simplifié — CA12 + acomptesHalf-yearly instalments automatically calculated from VAT paid the previous year. Annual return prepared with adjustment.
- Franchise en base — pas de TVA collectéeFor self-employed or small structures below threshold, VAT is neither charged nor deductible. Invoices automatically carry the appropriate exemption mention.
- TVA sur encaissement vs sur débitsConfigurable globally or per client. For cash-basis VAT, collection is deferred until actual payment — chargeable on the day the client pays.
Reverse charge & intra-EU
Based on the client/supplier status and their intra-EU VAT number, the system automatically applies the right fiscal position.
- Auto-liquidation intracommunautaireIntra-EU purchase from an EU supplier with a valid VAT number: no VAT paid to the supplier, you reverse-charge on the EU side (intra-EU VAT due + deductible VAT accounts). Automatic entries.
- Vérification du n° de TVA intracom (VIES)When entering an intra-EU VAT number, the system checks its validity against the European VIES database. You avoid issuing a VAT-free invoice to a client whose number is not valid.
- Exonération export hors UEFor sales outside the EU (with export proof), the invoice is issued without VAT with the appropriate legal mention. Export proof can be attached to the invoice as justification.
- Autoliquidation BTP (article 283 CGI)For construction work between VAT-registered businesses, reverse charge applies per construction sector rules. Specific "Reverse charge" mention on invoices issued to the principal.
Returns & intra-EU declarations
Preparation of tax returns and intra-EU exchanges — official formats and exports for the tax e-service.
- Plan de taxes interactifInteractive report showing for each tax account the debit, credit and balance amounts for the period. Collapsible by group (output VAT, input VAT, 20 %, 10 %…). You check before submission.
- Export CA3 pour TeleTVAThe data needed for the VAT return is available in exportable form, compatible with submission via the tax e-service. No re-entry on the tax portal.
- DEB & DES intracomAutomatic generation of intra-EU Goods and Services Exchange Declarations. CSV format importable in the customs portal.
- Liasse fiscale (BIC, BNC, BA)Structured data exportable for the annual tax return in EDI format, to be transmitted by your accountant.
Customer invoices — issuance, Factur-X, UBL, public portal
PDF, PDF/A-3, Factur-X, UBL 2.1. Numérotation séquentielle inaltérable. Mentions légales, IBAN, escompte. Envoi tracé avec accusé de réception et ouverture.
Electronic formats
All formats required for European B2B and B2G invoicing are generated natively.
- Factur-X (PDF/A-3 + XML CII embarqué)Hybrid format adopted by the EU: a visual PDF for humans, a structured embedded XML for machines. Compliant with MINIMUM, BASIC, EN16931 and EXTENDED profiles. Accepted by certified platforms.
- UBL 2.1 PEPPOL BIS Billing 3European pure XML format, interoperable via the PEPPOL network. Used for public procurement and international B2B exchanges.
- Chorus Pro — marchés publicsFor invoices to European public administrations, automated submission via the public e-invoicing portal. Billing frameworks supported.
- PDF classique avec mentions légalesStandard PDF generation for customers who don't (yet) want an electronic format. All mandatory mentions (registration, VAT, T&Cs, discount, terms) are pre-configured.
Numbering & compliance
Invoice numbering complies with European accounting rules and anti-fraud VAT law — continuous, immutable sequence.
- Numérotation séquentielle inaltérableEach invoice carries a unique number from a continuous sequence (INV-2026-00001, INV-2026-00002…). No gap possible. A validated invoice can no longer be modified — only a credit note can correct it.
- Mentions légales automatiquesCompany ID, trade register, intra-EU VAT, share capital, payment terms, late-payment interest rate, statutory 40 € recovery fee — all mandatory mentions appear automatically (commercial code).
- Escompte et indemnité de retardEarly-payment discount terms displayed. Mention of the statutory recovery fee for late payment.
- IBAN par société sur la factureIf you have several companies or several bank accounts, the IBAN shown on each invoice matches the chosen receipt journal. No risk of incorrect bank mention.
Sending & tracking
Sending by email, client portal, EDI or certified platform — tracking of acknowledgments and opens.
- Méthode de transmission par clientEach client has a preferred receiving method on file: email, client portal, paper mail, EDI or certified platform. On send, the right channel is used automatically.
- Tracking des ouvertures & ARFor email sends, you see in real time whether the client has opened the message (and how many times). For tracked sends, the acknowledgment is logged.
- Acomptes & situations intermédiairesFor a large contract, you invoice in several stages: deposit on order, interim milestone, balance. Each deposit is automatically deducted from the final invoice.
- Avoirs liés à la facture d'origineA credit note is always linked to the invoice it corrects. The link is kept for audit. The remaining balance is recalculated automatically.
Supplier invoices & AI OCR
Reduce entry of received invoices. The system automatically extracts data from PDFs — structured (Factur-X) or not (scanned paper).
Automatic Factur-X / UBL import
For invoices received in electronic format, data is read directly from the embedded XML — zero entry.
- Factur-X reçu par mailA dedicated mailbox receives supplier invoices. The system automatically detects Factur-X, extracts data from the embedded XML and creates the draft invoice in Cybelia Cloud — ready for validation.
- UBL 2.1 via PEPPOLUBL invoices received via the PEPPOL network (notably from the EU) are also integrated automatically. Supplier registration number or VAT number enable auto-creation of the partner if needed.
- Réconciliation avec le bon de commandeIf the invoice cites an order reference, the system automatically reconciles invoice lines with order lines. Quantity or price differences are flagged.
- Validation humaine avant comptabilisationEven when imported automatically, invoices are never posted without human validation. A simple workflow allows approval or marking as in dispute.
OCR IA pour factures non structurées
For "image" PDFs, scanned paper invoices or proprietary formats, the AI extracts the data.
- IA Cybelia Cloud souveraineSovereign model hosted in the EU, GDPR-compliant. Extracts supplier (with registration ID), lines (reference, quantity, unit price), VAT per rate, net/gross totals. No data sent to third-party AIs.
- Claude (Anthropic) en optionFor particularly complex invoices (nested tables, exotic layouts), a switch to Claude is possible — configurable case by case.
- Mode hybride IA + règles d'extractionFor recurring suppliers, specific extraction rules improve reliability. The AI handles variations, rules handle stable cases.
- Matching produit catalogueExtracted lines are matched with your internal catalogue by reference, barcode or similarity. You immediately see which items are recognised and which require creation.
- Accuracy & gap trackingThe average gap measured in production is about 0.5 % between extracted and actual amounts. Every gap is flagged for human verification before validation.
Payments & SEPA — SCT, SDD, CAMT.053, matching
Prepare your SEPA transfer and direct-debit files, manage mandates, import bank statements and reconcile automatically.
SEPA credit transfers (SCT)
Standard ISO 20022 pain.001 — compatible avec tous les établissements bancaires European.
- Génération de fichier SEPA SCT (pain.001)Select the supplier invoices to pay. The system generates a SEPA pain.001 XML file ready for transmission. You import it into your online banking.
- Workflow d'approbation multi-niveauxDepending on amount or payment type, several validation levels can be required before file generation. Full trace of approvals.
- Suivi du statut bancaireOn CAMT.053 import, transfer status is reconciled automatically (executed, rejected). Rejections are flagged for handling (closed account, incorrect IBAN…).
SEPA direct debits (SDD)
ISO 20022 pain.008 standard — with unique mandate UMR management and legal-evidence archiving.
- Mandats SEPA SDD avec RUMEach mandate carries a Unique Mandate Reference (UMR) generated automatically. Stored with IBAN, BIC, signature date and sequence (FIRST, RCUR, FNAL, OOFF).
- Signature électronique optionnelleThe mandate can be signed electronically by the client (from their portal or by email link). The timestamped signature is archived as legal evidence.
- Génération pain.008 par échéanceAt each due date, the consolidated direct-debit file is generated for all active mandates. Respect of notification deadlines (R-day) and bank presentation windows.
- Gestion des rejets & impayésOn a bank rejection (R-Transactions), the receivable becomes open again automatically. Depending on the rejection code, the mandate can be suspended or marked for review.
Bank import & matching
Import CAMT.053, OFX, QIF, CSV. Multi-criteria automatic reconciliation with rule learning.
- Import CAMT.053 (ISO 20022)European standard format for bank statements. All transactions are imported with their reference codes, facilitating automatic reconciliation.
- Synchronisation directe QontoDirect API connection with fintech banks: transactions appear in the reconciliation interface without manual import. Automatic daily update.
- Lettrage automatique multi-critèresMatching: amount + reference, amount + partner + nearby date, document number, mention in bank label. Proposals are presented for one-click validation.
- Règles de lettrage apprenantesYou create custom rules: "label containing 'RENT' + amount €1 200 → post to rent account". These rules apply automatically to subsequent imports.
- Remises de chèquesCheque deposit management (slip, deposit journal, awaiting collection). "Collection in progress" status until bank confirmation.
Reporting & financial steering
Bilan, compte de résultat, balance, grand livre, balance âgée, journaux, trésorerie prévisionnelle, reporting analytique multi-axe — tout est natif.
Regulatory accounting statements
Bilan, compte de résultat, annexes — formats préconfigurés et adaptés au régime fiscal.
- Bilan & compte de résultatFinancial statements generated on the fly at any date. Native year-over-year comparison. Detailed or summary presentation as needed (internal, bank, accountant).
- Balance & grand livreBalance générale, balance auxiliaire, grand livre avec filtres par compte, période, journal, axe analytique. Export PDF, Excel, FEC.
- Balance âgée clients & fournisseursView by ageing bracket (0-30 d, 31-60 d, 61-90 d, +90 d). Clicking an amount opens the list of relevant invoices. Essential collections tool.
- Export FEC en un clicThe accounting entries audit file is exportable in one click. Normalised text format, ready for electronic tax audit or transmission to the accountant.
Cash & steering
Position de trésorerie en temps réel, prévisionnelle à 30/60/90 jours, scénarios.
- Position de trésorerie temps réelActual balance + expected receipts - planned disbursements, based on unpaid invoices. Instant update on each entry.
- Prévisionnel 30 / 60 / 90 joursVisualisation graphique de la trajectoire de trésorerie. Identification des creux potentiels avant qu'ils ne deviennent critiques.
- Scénarios & simulationsSimulate the impact of a new expense, a customer payment delay, an investment. Compare several scenarios without modifying real data.
- Reporting analytique multi-axeMarges par projet, par centre de coût, par client, par produit, par période. Croisements dynamiques sans export Excel.
Accounting that talks to warehouses and vehicles
Cybelia Cloud étend la compta European aux flux logistiques et de transport : valorisation stock temps réel côté WMS, factures transporteurs OCR + TICPE gazole pro + ventilation analytique côté TMS. Une seule base de données, zéro export/import entre modules.
WMS accounting — Stocks valued in real time
Each WMS movement (in, out, transfer, inventory) automatically generates accounting entries. Weighted-average, FIFO or standard-cost valuation.
Real-time stock valuation
CMUP, FIFO, coût standard — choix par catégorie de produit. Écritures de variation de stock automatiques (comptes 603x).
- Méthode CMUP (Coût Moyen Unitaire Pondéré)On each inflow, the weighted average cost is recalculated: (existing stock × old WAC + new inflow × purchase price) / total quantity. Outflows are valued at current WAC. Tax-recognised method.Ex : 100 unités à 10 € puis entrée de 50 unités à 12 € → CMUP = (100×10 + 50×12) / 150 = 10,67 €.
- Méthode FIFO (Premier Entré, Premier Sorti)Outflows are valued at the price of the oldest batches in stock. Relevant for perishable products or those with high tariff turnover. Compatible with batch traceability.
- Coût standard avec écart d'inventaireStock valued at a fixed standard cost over a period. Differences between actual cost and standard cost are posted to a variance account for purchase performance analysis.
- Écritures de variation de stock automatiquesEach movement generates its entry: inflow → debit stock accounts, outflow → debit cost-of-goods, internal transfer → internal entry with no P&L impact. The stock ledger is always consistent with the WMS.Ex : sortie de 10 unités à 10,67 € → débit 6037 "Variation de stocks de marchandises" 106,70 € / crédit 37 "Stocks" 106,70 €.
Accounting & physical inventories
Inventaires cycliques ou périodiques valorisés instantanément. Écarts physiques/comptables ventilés sur les comptes appropriés.
- Inventaire valorisé instantanémentAt inventory closure, the system compares physical vs accounting quantity and calculates the valued discrepancy. An adjustment entry is proposed for accounting validation.
- Comptes d'écart d'inventaireNegative differences (missing) are posted to the appropriate expense account based on nature. Positive differences (surplus) to the income account. Accounts are configurable.
- Provision pour dépréciation de stockFor stock at risk of obsolescence or expiry, you configure automatic depreciation rules (by age, by turnover rate). Provisions are calculated and posted at period end.
- Inventaire permanent vs intermittentChoice per company between perpetual inventory (stock update on each movement) or periodic inventory (update at period end). Compatible with the accountant's constraints.
Multi-warehouse & analytical split
Several warehouses, companies, activities — each stock movement carries the relevant analytical axes.
- Stocks par entrepôt avec compte distinctEach warehouse can have its own stock account for differentiated steering. Inter-warehouse transfers are accounting-neutral.
- Automatic analytical allocation of issuesEach stock issue to a project, site or customer is automatically allocated to the relevant analytical axis. Per-project profitability includes the real value of consumed materials.
- Réservations & engagementsWhen products are reserved for a customer order but not yet shipped, the system can post an off-balance-sheet commitment. Visibility on truly available vs reserved stock.
- Transferts inter-sociétésFor multi-company groups, transfers between entities automatically generate inter-company invoices and ring-fencing entries. Automatic reconciliation at period end.
3PL accounting — usage-based billing
For third-party logistics providers, re-invoicing of services to the principal with stock ring-fencing per client.
- Stocks cantonnés par mandantThe 3PL stores goods on behalf of several principals. Each stock remains legally the property of the principal — the 3PL has no purchase or sale entries on these stocks, only services.
- Facturation à l'usageLines picked, lines shipped, m³ or pallets stored per day, receipts, returns — each service is priced and invoiced monthly. Automatic generation of the detailed invoice.
- Reporting comptable par mandantRevenue generated by each principal, gross margin, activity volumes. The principal portal gives access to invoices and "informative" valued stocks (not booked at the 3PL).
- SLA & pénalités contractuellesService-level commitments (on-time delivery rate, picking error rate) are tracked. In case of breach, contractual penalties are automatically posted to the principal's account.
TMS accounting — Transport, fuels, specific taxes
Factures transporteurs reconnues par OCR, refacturation client, TICPE gazole pro, TSVR véhicules — la compta dédiée transport.
Carrier invoices (inbound & outbound freight)
AI OCR of carrier invoices (major carriers) with allocation by route, vehicle or recipient client.
- OCR factures transporteurs spécialiséThe AI recognises specific formats of major carriers: route number, shipment references, weight, volume, surcharges (fuel, mileage, weekend). Line-by-line extraction.E.g. carrier invoice with 312 shipments extracted in a few minutes, automatically allocated per recipient client.
- Refacturation transport au clientTransport costs can be re-invoiced to the end customer, at real cost, with margin, or as flat rate. The customer invoice automatically shows re-invoiced shipping on a dedicated line.
- Ventilation analytique par tournée / véhiculeEach transport cost is allocated to the relevant analytical axis: route, vehicle, driver, recipient customer, product type. You measure transport cost per activity segment.
- Suppléments carburant indexésCarriers apply variable fuel surcharges. The system records the history of applied indices for audit and possible dispute.
Professional diesel duty refund
For road carriers, automatic calculation of professional diesel duty refund (up to 80 % of consumed volume, within the cap).
- Suivi consommation gazole par véhiculeEach diesel supply (fuel-card invoices, private stations) is linked to the relevant vehicle. The cumulative volume per period and per vehicle is calculated automatically.
- Automatic diesel-duty refund calculationBased on the applicable diesel duty rate (quarterly reviewed) and the differential against the refundable rate, the tax credit amount is calculated. Capped at 80 % of volume for eligible vehicles > 7.5 tonnes.
- Half-yearly file built automaticallyThe half-yearly diesel-duty refund request file is built: per-vehicle consumption tables, purchase receipts, registration certificate. Ready to file on the customs portal.
- Comptabilisation de la créance fiscaleThe diesel-duty receivable is booked to the State other-accounts ledger as consumptions accrue. Upon receipt of the refund, the settlement entry is automatic.
Vehicle-specific taxes
Taxe Spéciale Véhicules Routiers (anciennement Taxe à l'essieu), redevance domaniale, taxes locales — provisionnées et comptabilisées par véhicule.
- TSVR (Article 1010 du CGI)For road freight vehicles > 12 tonnes, automatic calculation of the half-yearly axle tax based on GVW and number of axles. Accounting provisioning and preparation of the declaration file.
- Vehicle asset trackingEach vehicle is tracked as a fixed asset: straight-line or declining-balance depreciation, configurable lifetime, residual value. Automatic calculation of depreciation and gains/losses on resale.
- Charges véhicules ventiléesFuel, maintenance, tolls, insurance, leasing — all vehicle costs are allocated to the analytical axis of the relevant vehicle. Full cost per km calculated continuously.
- Frais kilométriques conducteursFor personal vehicles used for business, automatic calculation of mileage allowances per the current tax scale. Integration with expenses and payroll.
Margins & transport profitability
Margin per route, vehicle, transport client — dedicated dashboard for operations managers.
- Coût complet par tournéeFor each route: fuel consumed, driver time, tolls, vehicle depreciation, payroll costs — aggregated automatically from accounting. Compared to revenue generated to measure margin.
- Tableau de bord par véhiculeRevenue generated, allocated costs, gross margin, kilometres driven, utilisation rate, cost per km. An underperforming vehicle is identified quickly.
- Marge par client transportFor own-account or for-hire carriers, margin per client. Identification of clients whose margin degrades over time.
- Refacturation interne (transport pour compte propre)If transport is internal (deliveries by your own fleet to your customers), internal re-invoicing between the transport entity and the sales entity. Enables margin measurement on both sides.
Mandatory B2B e-invoicing — official timeline
Finance act 2024. Cybelia Cloud is ready for the reception and issuance of Factur-X / UBL invoices compliant with certified platforms.
1er sept. 2026 — réception obligatoire
All companies (regardless of size) must be able to recevoir of e-invoices via a certified platform. Issuance becomes mandatory for the grandes entreprises et ETI.
1er sept. 2027 — émission SME
L'émission devient obligatoire pour les SME et microentreprises. Toutes les factures B2B EU passent par une Plateforme de Dématérialisation Partenaire (PDP).
EU accounting regulatory matrix — 13 frameworks covered
Accounting, tax, e-invoicing, archiving, transport, energy — everything is natively integrated with Cybelia Cloud.
| Référentiel | Obligation | Module Cybelia Cloud |
|---|---|---|
| FEC — Arrêté 29/07/2013 | Format normalisé pour contrôle fiscal informatisé. | cybelia_accounting_fec |
| Réforme PDP 2026 | Émission/réception facture électronique via Plateforme de Dématérialisation Partenaire. | Factur-X + UBL natifs — connecteurs PDP en cours. |
| Factur-X / ZUGFeRD | PDF/A-3 avec XML CII embarqué — format hybride. | cybelia_accounting_facturx |
| UBL 2.1 PEPPOL | Format européen interopérable PEPPOL BIS Billing 3. | cybelia_accounting_ubl |
| SEPA SCT / SDD | Standard ISO 20022 pain.001 / pain.008. | cybelia_accounting_sct + cybelia_accounting_sdd |
| NF Z42-013 / NF 461 | Archivage à valeur probante — intégrité, datation, traçabilité. | Coffre numérique souverain Cybelia Cloud. |
| NF525 — Loi anti-fraude TVA | Logiciels de caisse et de comptabilité — inaltérabilité, sécurisation, conservation, archivage. | Numérotation séquentielle inaltérable + journal sécurisé. |
| Code commerce L. 441-10 | Délais de paiement légaux, mentions facture obligatoires, indemnité forfaitaire 40 €. | Templates conformes par défaut. |
| DEB / DES intracom | Déclaration d'Échanges de Biens / Services intracommunautaires. | Génération CSV à partir des écritures intracom. |
| BIC / BNC / BA — liasse fiscale | Régimes fiscaux entreprises — déclaration annuelle. | Données structurées exportables (TeleTVA, EDI-TDFC). |
| TICPE — Code des douanes | Refund of the professional diesel duty (up to 80 % of eligible volume). | cybelia_accounting_ticpe — dossier semestriel automatisé. |
| TSVR — Article 1010 CGI | Taxe Spéciale Véhicules Routiers pour véhicules de transport > 12 t. | Provisionnement automatique + déclaration semestrielle. |
| CMR — Convention transport international | Lettre de voiture pour transport routier international de marchandises. | Génération CMR depuis le module TMS. |
Five profiles, one database
Each profile accesses the same data, with views and rights adapted to their role. No copies, no desync.
Accountant / chief accountant
Saisie, lettrage, déclarations TVA, FEC. Validation OCR, rapprochement bancaire.
CFO
Reporting, trésorerie prévisionnelle, marges par activité, scénarios financiers.
External accountant
Direct database access + audit-file export, easy dialogue with the client. Always up-to-date data.
Management controller
Analytique multi-axe, marges par projet, centre, tournée, véhicule, mandant 3PL.
TMS operations manager
Full cost per route and vehicle, diesel-duty file, fuel consumption tracking.
Classic accounting software, generic ERP or Cybelia Cloud — which model to choose?
Three ways to organise the accounting of a European SME that manages stock and/or transport — three very different realities.
| Logiciels compta + WMS + TMS séparés | vs | ERP générique + intégrateur | vs | Cybelia Cloud — compta + WMS + TMS |
|---|---|---|---|---|
| ✗Plusieurs logiciels (Sage compta, WMS dédié, TMS dédié) qui communiquent par export CSV — double saisie permanente | ~Plateforme unifiée mais customisation WMS/TMS à votre charge — budget imprévisible | ✓Une seule base — compta + WMS + TMS. Données partagées en temps réel, zéro export/import. | ||
| ✗PCG, TVA, FEC à reconfigurer dans chaque logiciel | ~EU setup at your expense — several weeks to months of service | ✓All preconfigured: chart of accounts, VAT, SEPA, Factur-X, audit file, intra-EU declarations, diesel duty, axle tax | ||
| ✗Stock valuation in WMS, entries in accounting — tedious manual reconciliation | ~Valorisation possible mais ventilation analytique à paramétrer par l'intégrateur | ✓Real-time stock valuation (CMUP, FIFO), écritures auto, ventilation analytique native | ||
| ✗Carrier invoices entered manually, client re-invoicing often forgotten or late | ~OCR parfois disponible en option, sans ventilation par tournée | ✓OCR factures transporteurs natif + refacturation client + ventilation par tournée/véhicule/client | ||
| ✗TICPE gazole pro géré sur Excel ou ignoré faute de suivi consommation | ~Requires specific development to track vehicle by vehicle | ✓Dossier TICPE semestriel automatisé — créance fiscale comptabilisée au fil de l'eau | ||
| ✗Réforme 2026 : achat d'un logiciel PDP supplémentaire en plus du logiciel compta | ~Compatibilité Factur-X à valider et adapter selon la version | ✓Factur-X et UBL natifs — raccordement PDP inclus avant l'échéance | ||
| ✗Hébergement et conformité RGPD souvent étrangers ou opaques | ~Hébergement variable selon l'éditeur — souvent hors EU | ✓Sovereign EU hosting, native GDPR compliance, data that stays within EU borders | ||
| ✗Supplier invoice OCR: paid option or non-existent in classic software | ~OCR disponible mais sans IA contextuelle ni apprentissage | ✓OCR IA inclus — IA Cybelia Cloud souveraine + Claude (Anthropic) en option + règles hybrides |
FAQs
Les questions des comptables, CFO, experts-comptables et exploitants — avec réponses directes.
À partir du 1er septembre 2026, toutes les entreprises Europeans doivent pouvoir recevoir of e-invoices via a certified platform. Issuance becomes mandatory for large and mid-sized companies on this date, and for the SME et microentreprises au 1er septembre 2027. Cybelia Cloud already generates Factur-X invoices (PDF/A-3 + XML CII) and UBL 2.1 compliant with the profiles accepted by certified platforms. Connection to a dematerialisation platform will be available before the deadline, with no disruption for your clients.
Vous déposez un PDF de facture fournisseur (par mail, drag-drop ou import en lot). L'IA Cybelia Cloud souveraine (or Claude as an option for complex cases) extracts the supplier, the lines (reference, quantity, unit price, discount), the number, the date and the net/gross totals. For recurring suppliers (Kramp, energy providers, fuel cards…), hybrid extraction rules further improve reliability. The accuracy measured in production is around 0,5 % d'écart moyen. You validate in one click and the invoice is created with correct accounting allocations.
Une seule base de données, donc aucune réconciliation entre modules. Côté WMS : every stock movement (in, out, transfer, inventory) is valued in real time (weighted average, FIFO or standard cost) and generates accounting entries automatically. Issues are analytically allocated to the project, site or customer concerned. On the TMS : carrier invoices are OCR-recognised (Royal Mail, DHL, UPS, TNT, GLS, DPD, major carriers), costs are allocated by route or vehicle, the professional diesel duty is calculated and accrued for half-yearly refund.
Oui. Cybelia Cloud exporte le FEC conforme à l'arrêté du 29/07/2013 in one click, ready for an electronic tax audit. Normalised text format, all mandatory columns, immutable sequence. Your accountant can also import this audit file into their review software for their own checks.
For eligible road carriers (vehicles > 7.5 tonnes), Cybelia Cloud tracks diesel consumption per vehicle, automatically calculates the remboursement TICPE per the applicable rate and the differential against the refundable rate, capped at 80 % du volume éligible. The half-yearly refund request file is built automatically (consumption tables, purchase receipts, vehicle certificates) and ready to file on the customs portal. The receivable is posted on the fly to the corresponding account.
Vous choisissez par catégorie de produit entre CMUP (Coût Moyen Unitaire Pondéré), FIFO (Premier Entré, Premier Sorti) ou coût standard with inventory variance. All methods are tax-recognised. Stock variation entries are posted automatically (issues / receipts accounts) on each movement, keeping the general ledger always consistent with the physical stock in the WMS.
Il faut distinguer l'installation technique de la mise en exploitation effective. The accounting playbook installation (chart of accounts, VAT, default journals, audit file, SEPA) is fast thanks to EU verticalisation. The mise en exploitation — accounting migration (opening balances), VAT setup per your regime, journal and analytical axis calibration, team training — then runs over quelques semaines depending on company size and activity complexity. The Cybelia Cloud team supports you with a structured plan.
Oui. Cybelia Cloud est hébergé sur des serveurs physiquement situés en EU. Your accounting and tax data don't leave the territory. Native GDPR compliance: per-user access rights, full audit trail, personal data export on demand. Automatic daily backups. Sovereign digital vault for legally-binding archiving (compliant with NF Z42-013).
Start your EU accounting on Cybelia Cloud
The accounting playbook installs the chart of accounts, configures VAT, prepares the audit file export, activates Factur-X invoicing and SEPA. WMS and TMS modules are added when you wish — without disruption, without migration.
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